Board Meeting Minutes | 25 June 2009

Written by Administrator Sunday, 15 November 2009 18:00

PUBLIC RELEASE

SHEFFIELD WEDNESDAY SUPPORTERS SOCIETY LTD

MINUTES OF THE SOCIETY BOARD

Meeting held in The Centenary Lounge, SWFC, Hillsborough, Sheffield on 25 June 2009, 7pm 

PRESENT: 
JOHN GATH (Chairman)
JAMES HARGREAVES (Vice Chairman)  
JEFF WILLIAMS (Membership Services Director)
DAVE BARLOW (Community Director - Access for All)
JESSICA DERRICK (Junior Member Director)
IRMA KENNEDY (Co-opted Director)
PETER SHAW (Director)
RICHARD DAVIES (Director-elect)

Before the Board Meeting, Daniel Duke of Sheffield Wednesday Women FC and Simon Athey of The Children's Hospital Charity gave presentations to  the Board Members.

1. APOLOGIES

Darryl Keys
Paul Holmes
Graeme Cooke
Jim Bainbridge
Lee Keys

2. MINUTES

Minutes from the last meeting (18/04/2009) were approved.
JH reported that the work on moving the web site to a new host is proceeding but he has not had a response yet from the current host concerning the domain transfer.

3. WEDNESDAYITE AGM

Now planned for 30th July - needs a supporting event to encourage members to attend. We hope to invite SWFC staff - playing and back-room to an informal social meeting. Suggestion to invite the Coast to Coast riders. Need to proceed with this as soon as possible. Provision of food - by advanced purchase of food/drink  ticket. Meeting to be open to non-members.

Need to think about offering membership to players/past players and staff.

PS to contact the cycle riders. DB and RD to organise the social event..  


4. ACTIVITY REPORTS

JG reported on the Lounge/Members Bar - Suggestion to convert the old Sports Hall. We were initially told that the SWFC membership scheme was being dropped but this now seems to be continuing. The proposed Members Bar would be open before and after the match but there will be a charge. There will be provision for a Wednesdayite presence and there will family friendly facilities. Wednesdayite members may need to obtain a club card to gain entry. PS commented that If a charge is to be made, he prefers a season ticket charge for the lounge/bar rather than pay for each match. Details and pricing needs to be clarified.

It is unlikely that the new lounge/bar will be ready for the start of the season so it was decided to book the Niagara for the first few match days.

IK reported on the activity with volunteers. We now have more volunteers applying but numbers available in mid week are low with more offering their time at weekends. There has been a good response to the call for help with the car park clearance and for helping to clean up at the ground after the Hull game.

It is not always easy to communicate rapidly - volunteers have been asking questions but it  not always possible to get a rapid response.


5. EVENTS PLANNING

SWFC Open Day 26 July
DB and JW volunteered to operate the car park on the SWFC Open Day. It was agreed to run a stand in one of the boxes - using the new banner.

6. DECISIONS REQUIRED

Agreed to split the Coast to Coast cycle ride - with the amount recovered from the gift-aid to the Children's Hospital Charity to go towards their new scanner as requested by Simon Athey. It was suggested that the remainder of the proceeds should go towards a new minibus. This needs to be agreed with the FIC staff.

DB put forward the possibility of a venture linked with coaching at Disney. This needs to be put to SWFC.

Agreed that we need another meeting soon - prior to the AGM - to be arranged next week. (Subsequently set up for Tuesday 7 July at 7pm in the Centenary Lounge.)

There being no other business, the meeting concluded at 21.10pm

Note that if any headed section includes ‘(abridged)’ then that section of the Minutes differs from the official Society version of the Minutes in order to protect confidentiality or sensitive information, where considered to be in the Society’s interests at this point in time.