Board Meeting Minutes | 07 July 2009
Written by Administrator Sunday, 15 November 2009 19:00
PUBLIC RELEASE
SHEFFIELD WEDNESDAY SUPPORTERS SOCIETY LTD
MINUTES OF THE SOCIETY BOARD
Meeting held in The Centenary Lounge, SWFC, Hillsborough, Sheffield on 7 July 2009 at 7pm
PRESENT:
JOHN GATH (Chairman)
PAUL HOLMES (Finance Director)
GRAEME COOK (Membership Director)
JEFF WILLIAMS (Services Director)
DAVE BARLOW (Community Director)
JESSICA DERRICK (Junior Member Director)
PETER SHAW (Director)
JIM BAINBRIDGE (Co-opted Director)
IRMA KENNEDY (Co-opted Director)
RICHARD DAVIES (Director-elect)
1. Apologies were received from
James Hargreaves
Darryl Keys
Lee Keys
2. MINUTES
Minutes from the last meeting (25/06/2009): Typing error (Richard's initials) was corrected and then were approved. PS gave an up-date on the Coast to Coast Ride. He reported that CW is not available for the C2C event and alternatives are being investigated.
3. WEDNESDAYITE AGM
PH has prepared the AGM Notice. JG reported that LS would be attending. It was agreed that LS would be invited to speak at 7pm before the start of the formal AGM. PH will use Survey Monkey to notify email members and JB will print out and post the notices to postal members. GC to supply the necessary details to PH and JB.
Club staff will be invited and food available (aim to provide pie and a pint for £5) but pre-orders will be required for this. RD to co-ordinate this.
JB will donate a signed photo of Pele as a free raffle prize.
4. PRIMARY COACHING SCHEME
In the past we the Co-operative Group have contacted us. We should look at being more pro-active. JG to find out contact details.
5. SMILE TICKETS
No final figure available as collections are still going on. We look like obtaining about £3,500. Logistics of obtaining match day tickets from the Season Tickets and distributing to recipients need to be sorted out. If the Children's Hospital do not need all the available tickets, then we should offer tickets to disabled or special needs kids or other deserving disadvantaged people. This could be done with the help of SA in term time. We should also investigate working with SODA in this. We could offer free parking in the Wednesdayite car park for recipients.
JG suggested that the extensive work involved in this would justify co-opting a board member with the specific responsibility of dealing with it.
JB reported on a suggestion from an Owlstalk poster that we might purchase a pair of tickets to raffle and use the proceeds to purchase more tickets.
JG reported that Handley Brown have increased their offer of a donation for every client they take on through their SWFC advert to £200.
6. MATCH DAY PROGRAMME NOTES
Copy required one week before each fixture date. Copy dates were given for the first four home games of the new season.
DB suggested that directors should contribute an 'introduction to me' piece for inclusion in the notes. The Coast to Coast Ride should be publicised, building up to the event at the end of September.
JG reported that Wednesdayite have been asked to sponsor a Guard of Honour made up of patients from the Children's Hospital at the Barnsley match.
(At this point there was a long discussion about the Wednesdayite Lounge and the potential for facilities at the club. This facility would be available pre and post match. Whilst not exclusively for Wednesdayite, we would be able to have a very strong presence if we are able to staff it.
DB asked for a vote to indicate the level of support or opposition to the principle of paying to use a Lounge Facility - a vote was held and supported the principle of paying an annual subscription)
7. EVENTS PLANNING
Not enough time to discuss this issue with the depth it needs so this must be discussed in detail at a forthcoming meeting. A long term plan is needed with integration with what the club are doing. It was also suggested that an Events Organising Group should be set up.
DB expressed his concern that there will be a charge for entry into the SWFC Open Day.
It was agreed that a working group should be set up to deal with the organisational issues of the Coast to Coast Ride. If financial or strategic decisions are required, they should be referred back to the board.
8. DECISIONS REQUIRED
RD suggested that we should obtain identifying shirts for Board Members. It was agreed that these should be obtained for those who want one. RD to progress this.
GC raised the issue of a need to re-allocate the BT line to receive calls from the Enquiries message service as the current line will shortly not be available. JB said he might be able to offer a line. Alternatively we would need to purchase a line to do this.
GC asked who could receive the PO Box mail. JG agreed to do this.
JD asked if the EMG could be constituted as permanent core group to deal with the annual elections process at the beginning of February each year.
PS introduced the idea of a 92 clubs challenge next year.
There being no other business, the meeting concluded at 21.35pm
Note that if any headed section includes ‘(abridged)’ then that section of the Minutes differs from the official Society version of the Minutes in order to protect confidentiality or sensitive information, where considered to be in the Society’s interests at this point in time.
