Board Meeting Minutes | 20 March 2010
Last Updated on Sunday, 18 April 2010 20:06
PUBLIC RELEASE
SHEFFIELD WEDNESDAY SUPPORTERS SOCIETY LTD
MINUTES OF THE SOCIETY BOARD
Meeting held in the 2nd Floor Meeting Room, SWFC, Hillsborough, Sheffield on 20 March 2010 at 5:00pm
PRESENT
JOHN GATH (JG) (Chairman)
PETER SHAW (PS) (Senior VC)
RICHARD DAVIES (RD) (Deputy VC)
PAUL HOLMES (PH) (Finance Director)
JEFF WILLIAMS (JW) (Services Director)
DAVE BARLOW (DAB) (Community Director)
DIANE COCKAYNE (DC) (Director)
IRMA KENNEDY (IK) (Director)
Before the meeting, Simon Athey from the Children's Hospital Charity spoke about the success of the co-operation between SWFC, its fans and The Children's Hospital. He thanked Wednesdayite for the donation which had been presented on the pitch before the match against Derby and for the Smile Tickets.
1. Apologies
Apologies were received from Darryl Keys and David Blunkett.
2. Minutes of previous meeting
The minutes of the board meeting held on 20 February 2010, which had been circulated prior to the meeting were corrected to show that there were still C2C funds in the bank account to be handed to the club at a suitable time. The minutes were then approved.
3. Communications and Correspondence
JG reported on telephone conversations with LS.
JG had been contacted by an Owls Fan about concerns over the potential investment and had met him in the Niagara before today's match.
PH informed us of a request from the club to borrow our collection buckets and PH asked for approval to purchase some additional buckets - approved.
We have also been contacted by the club about the availability of this season's away shirts.
PH reported on a Supporters Direct letter resulting from the meeting he had attended last month. The letter was introducing SD's campaign to press for action by the Government on the control and regulation of some aspects of football finances. The SD proposals are on their web site.
4. Updates / Reports
Volunteers: IK has received volunteer lists from RD. JG said he would extract the list from the Autumn survey and send it to IK. Member MD is surfing the flag at home matches. We must be copied in to all communication with the club about the flag and we need to make sure that the club are aware about where it is intended to surf it prior to each match.
DAB will be contacting JR to seek permissions to deploy the flag at Middlesbrough and Cardiff.
We have been asked to obtain volunteers to carry out a bucket collection on Easter Monday - IK asked for some help with the process and will liaise with PH.
Web Site: RD reported that the web site seems to be working ok now and we are arranging for the control of the domain to be handed over to us. RD asked directors to think about writing a blog to put on the web site.
Smile Tickets: The process is going well, we have had a request from another organisation for stronger links as a result of donating some tickets to them.
Away Coach: JW listed the arrangements for the up-coming trips. Our coaches are becoming increasingly popular and we will be taking two coaches to some matches. DB asked about stewarding two coaches. DB and JW were asked to work one coach each and seek help.
It was agreed that junior discounts should only be available to junior members.
Car Park: DAB indicated that we need another volunteer to help in the car park.
Lounge: Steadily increasing attendance - including plenty of non-members.
5. Events
Wednesdayite Dinner: now postponed and we will look at setting this up for next season.
It was suggested that we have a members meeting in April and then the AGM in June. RD will not be available to organise anything in April. DB said he would see to that.
6. Election Management Group
We need to set this up and start the election process. GC has agreed to be available for advice. Agreed to approach the members of last year's EMG to take part again.
7. Any Other Business
PS talked about membership arrangements for next season and it was agreed that proposals should be discussed before we meet with the club.
DB reported that the club will be continuing with Hirsty's Bar.
JG asked that we set up a Directors Message Board immediately. PH said that an independent one could be set up within 24 hours at a small cost. It was agreed to do this.
8. Date of Next Meeting
18 April 2010 at 3pm following the Sheffield United match.
Meeting closed at 7:10pm.
Note that if any headed section includes ‘(abridged)’ then that section of the Minutes differs from the official Society version of the Minutes in order to protect confidentiality or sensitive information, where considered to be in the Society’s interests at this point in time.
