Thursday Feb 09

Board Meeting Minutes | 18 April 2010

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Last Updated on Thursday, 03 June 2010 20:41

PUBLIC RELEASE

SHEFFIELD WEDNESDAY SUPPORTERS SOCIETY LTD

MINUTES OF THE SOCIETY BOARD

Meeting held in the Second Floor Meeting Room, SWFC, Hillsborough, Sheffield on 18 April 2010 at 3pm

PRESENT
JOHN GATH (JG)   (Chairman)  
PETER SHAW (PS)  (Senior VC)
RICHARD DAVIES (RD)  (Deputy VC)
PAUL HOLMES (PH)  (Finance Director)
JEFF WILLIAMS (JW)  (Services Director)
DAVE BARLOW (DAB)  (Community Director)  
DIANE COCKAYNE (DC)  (Director)
IRMA KENNEDY (IK)  (Director)


1. Apologies
Apologies were received from Darryl Keys and David Blunkett.

2. Minutes of previous meeting
The minutes of the board meeting held on 20 March  2010,  which had been circulated prior to the meeting were corrected – Item 5 April not May for the next members meeting.  The minutes were then approved.

3. Communications and Correspondence
A report on a meeting between PH, JG and LS on 25 March had been circulated. JG reported on a subsequent telephone conversation with LS. The news at this stage was that discussions with potential investors were still on-going.

PS, DAB and JW had met with SWFC representatives and discussed membership recruitment, structures and benefits for members and possible links between what the club was offering to members of its own schemes and what we are able to offer to Wednesdayite members, It was agreed to defer further discussion on this until preliminary proposals have been considered in more detail.

4. Updates / Reports
Volunteers: IK told the meeting that the volunteer Bucket Collectors had been arranged and the collection was successful. MD who supervises the Flag at home games needs some more helpers. One helper had difficulty getting back to his seat in the South Stand. We will try to advertise for this. The bag for the flag has worn out, JW is organising a replacement. DAB has sorted out the Flag for the away match at Cardiff.

Web Site: RD will try to make some changes to bring the front page display up to date.  He asked for input for a director's blog.

Smile Tickets: Demand is increasing and the distribution process is working well. It is now time to push for donations to the scheme for next season. JG will ask if it is possible for us to have a bucket collection at the final home match for Smile Season Tickets. We must now start advertising on the web site and message boards. It was agreed that we should approach SWFC Community to see if it would be possible to be allocated a wheelchair place. It was also agreed that an end of season review meeting with SWF Community would be useful to discuss issues like this as well as the Smile Ticket arrangements.

Away Coach: JW asked that we look at ways of booking places and collecting payments for those who do not use Paypal. We should explore the possibility of advance ticket purchases. We need to find a method of dealing with payments for bookings made in the week before the trip.

Car Park: We need to be announcing details and advertising the Car Park permits for next season. The prices will be held at the same level as this season. We also need to state on the permits that they must be displayed in the car park. RD will cost the production of numbered permits for next season.

Lounge: Large attendance today. It was agreed to discuss arrangements for next season with the Niagara as soon as possible.

5. Election Management Group
JG has contacted a volunteer to chair the Election Management Group and several members have expressed an interest. The EMG will be publicised on the web site. JG will ask the club for a meeting room for the group. RD and JG will act as liaison with the EMG.

6. Events
No events for April. We have a provisional booking for the end of May and one for the AGM provisionally booked for  24 June. Planning for the AGM will be dependent on the Board Election process and so we may have to put the AGM back to the following month. We also need to bear in mind the dates of World Cup matches, RD reported that a calendar for next season was being prepared.

7. Owls Trust Allstars
DC has been approached by Owls Trust Allstars asking for help in publicising their organisation and activities. It was agreed to do what we can to help - with a feature article on the web site.  DC has also put then in touch with SA and his Primary Coaching.

8. Any Other Urgent Business
FBC Saronno will be visiting SWFC on the weekend of the Crystal Palace match.  IK asked if we can meet with them socially as some directors did last year.  IK will look into this.  IK, JG and RD are booked to travel out to Milan to attend the FBC Saronno Centenary celebrations. IK will look into purchasing a suitable presentation gift.
PS will be preparing the programme notes for the Palace match.

9. Date of Next Meeting
The next meeting will be arranged for a weekday evening at the end of May. JG will circulate details later.

Meeting closed at  4:40pm.


Note that if any headed section includes ‘(abridged)’ then that section of the Minutes differs from the official Society version of the Minutes in order to protect confidentiality or sensitive information, where considered to be in the Society’s interests at this point in time.